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Official Title:       Associate Administrative Specialist

POSITION SUMMARY

Responsible for activities that support Wisconsin Public Radio’s Corporate Development Department in a sales team environment. This position includes oversight for internal and external client and prospect communications and servicing; development and maintenance of databases; financial record-keeping and income reporting and administrative support. Reports to Manager of Corporate Development.  

DUTIES & RESPONSIBILITIES       

  1. Provide friendly, professional and timely support to traffic and sales team.
  2. Maintain and update database of corporate clients and prospects. Prepare reports, search and sort material in databases for analysis, renewals, mailings and other marketing activity. Insure accurate client information, profiles and history. Execute activity checklists.
  3. Review underwriting announcements, promotions and pledge spots to ensure quality control of on-air sound.
  4. Provide research support for client prospecting, viewership data and audience profiles, using such software programs as TAPSCAN, Media Audit and other applicable databases.
  5. Create and/or edit materials, such as production proposals, program inventory descriptions, marketing collateral, newsletters, client correspondence and recognition lists.  Prepare, assemble, organize and merge material and execute mailings. Prepare materials and provide support during meetings and special events as necessary.  Create and/or edit Corporate Development section of Web site and electronic newsletters and maintain distribution lists for e-news. 
  6. Provide communication and liaison to other key participating organizations and station departments including ECB, UWEX, WPRA, accounting, audience services, development, programming, marketing and production.  Insure in-house paperwork and communication takes place. Support the development efforts of WPR management and committees. 
  7. Provide external clients with telephone customer service including response to inquiries, solicitations and acknowledgement of client activity.
  8. Develop, maintain and edit schedule grids. Inform department of schedule changes that impact underwriters.
  9. Maintain, update and distribute financial records and reports, review invoicing and provide analysis and responses internally and with ECB, UWEX and WPRA.  Provide support including written and telephone communications in response to inquiries.

Other Duties

  • Provide back-up to the Traffic Manager and Underwriting Coordinator as necessary
  • Assist Corporate Development Director as needed
  • Comply with UW and UWEX code of ethics:  http://bami.uwex.edu/broadcasting-and-media-innovations-ethical-guidelines
  • Demonstrate respect for others in all workplace relationships and interactions and  work productively and successfully with diverse, multicultural people and groups.
  • Other duties as apparent or assigned.

ESSENTIAL JOB FUNCTIONS

Accurate data entry and analysis using diverse data sources

Provide copy approval and assist in copy writing for on-air announcements

Compose clear and compelling letters, descriptions, newsletters and other marketing materials; prepare and/or edit forms, agreements and other data.

Compile financial information and interpret and analyze audience data and other research

Clear, helpful and productive communication with clients, staff and external contacts.

Ability to work at a computer for extended periods of time

QUALIFICATIONS:

  1. Minimum two or more years of full‑time experience in administrative support for fundraising, corporate development, sales support or related administrative support.
  2. Demonstrated success in maintenance and support for customer/client databases.
  3. High level computer skills including experience with common office applications and databases.
  4. Superior/effective oral and written communication skills, including writing/proofreading experience.
  5. Extreme detail orientation.
  6. Self-motivated, ability to work independently
  7. Demonstrated ability to effectively engage diverse perspectives and experiences in work product and in organizational interactions.

DESIRABLE BUT NOT REQUIRED QUALIFICATIONS

Experience with desktop publishing software and layout 

Understanding of database functioning and management 

Experience with Web Content maintenance  

Familiarity with sales environments

Experience working with qualitative and quantitative data.

Two years of experience in television/radio/media or non-profit organization 

SALARY 

We expect to pay in the mid- to high-30s but actual pay will be dependent upon qualifications, and experience.  UW-Extension offers a comprehensive benefits package.  More information is available at http://www.uwsa.edu/ohrwd/benefits/summaries/.

HOW TO APPLY

Apply online at www.careers.wisconsin.edu, to job #12026. Applications will be accepted until the position is filled; however, for best consideration, please submit by July 25. PDF formatted files work best. Please include a detailed resume and a cover letter describing how your experience compares to the job duties and qualifications for this position; and Names plus contact information, including email addresses, for three work references, including at least one supervisory reference.

Direct inquiries and online support requests to:  Betsy Nelson, Wisconsin Public Radio, 821 University Avenue, Madison, WI  53706, 608-262-5221, This email address is being protected from spambots. You need JavaScript enabled to view it.

Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs). To do so, paste the following URL into your browser. External applicants can also view the FAQs after accessing the online system by clicking on the "Help" link in the upper right corner.  https://helpdesk.wisc.edu/images/group61/21900/TAMFAQ_CandidateGateway.pdf

ADDITIONAL INFORMATION:

A criminal records review will be conducted for final candidates.  In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Convictions and pending charges will be considered only if they are substantially related to the circumstances of this position.

Employment is contingent on establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986.

It is the policy of UW-Extension to provide reasonable accommodations for qualified individuals with disabilities who are employees or applicants for employment. If you require an accommodation to participate in any part of the hiring process, please contact: This email address is being protected from spambots. You need JavaScript enabled to view it.

As a unit within the University of Wisconsin Extension, WPR is an Equal Employment Opportunity and Affirmative Action employer and no qualified applicant will be eliminated from consideration. WPR is committed to achieving a diverse workforce and to maintaining an atmosphere of diversity and inclusion.  We want our staff and programming to reflect the rich culture and diversity of our state and actively encourage applicants from diverse backgrounds to apply.

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